Inside the evidence room

By Kyle Daly

August 30, 2013 - 4:19 pm
Lisa Hendrix, property and evidence manager for MPD, will be overseeing the move of some 14,000 pieces of evidence to the new police headquarters in September. Kyle Daly photo

Seven-foot shelves stacked with white filing boxes fill the room.

The objects that clutter the floor around the shelves seem random — a Huggies Diapers box, a case of beer and a computer part. In one corner, two refrigerators and a freezer are stored with biological samples. In a small room nearby, a Liberty safe — large enough for a man to crouch inside — is packed with firearms. 

Lisa Hendrix, property and evidence manager for the Maricopa Police Department, is charged with keeping track of the approximately 14,000 items mostly housed inside an evidence trailer at the agency’s current headquarters near Madison and Wilson avenues. 

A long-time employee for Discover Card, Hendrix switched her career about seven years ago after seeing a job posting for an evidence technician at the Phoenix Police Department. It didn’t take long to realize she had found her niche. 

“It just appealed to me,” she said. “It just became a passion for me.” 

Hendrix eventually took a job at Maricopa’s young department about four years ago. As the department pushes into the future with a new headquarters off White and Parker Road set to open in September, the property and evidence manager plans to stick with her passion and make the move as well. 

But it won’t be simple. 

“It’s not going to be like, ‘everybody pitch in,’ like when you move yourself,” she said. 

Moving thousands of items tied to the agency’s cases will be a process conducted with extreme care. 

“We’ll be very hands on,” Hendrix said. “There’ll be a lot of eyes in the room and a lot of eyes on the other end when we get the items. If at any point in the process we discover something is not sealed, everything will come to a halt and we’re going to evaluate everything that’s in transit. … We’re going to look and make sure that that might just be an isolated case. There are checks and balances for that.” 

Because the property involved is part of ongoing police investigations and judicial cases, Hendrix could not elaborate on the details of the move or when it will take place. 

“In simple terms, we’re going to take the evidence boxes that we have, seal them, we’re going to initial the seals and then they’re going to be transported to the new building, where we’re going to verify the seals are still intact, and then we’re going to put them on the shelves over there,” she said. 

Only department employees and members of a firm hired to conduct the move will be allowed to participate. In addition, Hendrix said a commander with the department has past experience making such moves. 

Unlike the current property and evidence trailer, which has more floor space where large items are kept, the department’s new evidence facility features more vertical space, Hendrix said. Plus, the new digs will house state-of-the-art “electronic, rolling shelves” that move rows with the push of a button. 

“It’s great,” she said. “I’m so excited we get those.” 

The new place also will include a designated area for firearms storage, a special room for drugs and an area in a secured lot to store any large items such as bicycles and vehicles. 

Of the 14,000 items Hendrix manages, nearly 6,000 are discs, which are uploaded with case-related material such as crime-scene photos and interviews with witnesses. Close to 500 items are blood kits from DUI cases. Around 300 items are firearms.

All items are entered into a database with an associated case number. Once an item is packaged, an evidence manager like Hendrix cannot open the packaging. 

“We have a strict policy from Day One,” she said. “Sealed in. Sealed out.” 

The life of the evidence — every time an investigator asks to the see the item — is tracked. 

The amount of time the department holds on to evidence can vary, Hendrix explained. It could be one year; it could be 50 years. The case the evidence pertains to must be completely resolved in court. 

“There can’t be any chances of appeals,” she said. 

A county or city attorney will notify the department when evidence no longer is needed. At that point, the department will toss items that cannot be used, or sell usable items at an auction. 

Because of the department’s small size, the agency lacks the staffing other departments have to gather evidence at a crime scene and impound the items. 

Hendrix said during a homicide investigation last November when a 26-year-old man was shot multiple times at a grain company facility on Cowtown Road, it took around three to four hours for police officials to impound the materials. 

At other agencies, civilian investigators are on hand to collect the evidence while detectives do their work. Having extra hands in place frees up an officers time. 

“I think that is something we could look at in the future,” Hendrix said. “It’s definitely a great need for this agency.” 

The department also is in the process of becoming accredited through the Commission on Accreditation for Law Enforcement Agencies, or CALEA. Having the accreditation means the department would follow a uniform process of impounding evidence, which in turn would allow other law enforcement agencies also CALEA certified to use Maricopa’s facility. Essentially, having the accreditation means the department is following a uniform process of impounding evidence.

“When we host a DUI task force or a major incident happens and they need storage here now, they can walk into (Hendrix’s) facility — they can do the same thing that they would do in their facility if they were CALEA certified,” said department spokesman Ricky Alvarado. “No defense attorney or anybody can come back and say, ‘Well, you did this differently because you were in their property and evidence, and you violated their policy and procedures and therefore the evidence could possibly be tainted because of chain-of-custody issues.’”

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