Lengthy city council agenda addresses grants, contracts and the appointment of the city’s new police chief

Tuesday evening’s City Council meeting features a 26-item agenda, including a public hearing on the new subdivision regulations, grant information and funding, as well as the reauthorization of contracts for the Public Works Director, City Attorney and City Magistrate, inspection services and both the aviation and economic development consultants. In addition, council will discuss the appointment of the new police chief.

Maricopa City Council Work Session
Tuesday, September 5, 2006 at 5:30 pm
Maricopa High School
45012 West Honeycutt Avenue
Maricopa, AZ 85239

1.0 Call To Order

2.0 Roll Call

3.0 Minutes – There are no minutes scheduled for approval at this meeting.

4.0 Agenda Items

4.1 HDR Presentation. The City Council shall discuss a presentation that HDR Studio Concepts will be making regarding the Government Center Master Plan. Discussion.

4.2 TXT05-06: The City Council shall discuss an Amendment to the City of Maricopa’s’ Zoning Code to add a new Article 14, Subdivision Regulations (Article 14 of the City Code) specifically for the City of Maricopa. The new Subdivision Regulations would repeal the existing Article 14 of the Maricopa City Code, City of Maricopa Subdivision Regulations, in its entirety and adopt a new Article 14 of the Maricopa City Code, City of Maricopa Subdivision Regulations. Chapters to be added would include “Chapter 3, Types of Subdivision Developments, Chapter 5, Master Plan Development (M.P.D) and Planned Area Development (P.A.D.)” and “Chapter 6, Design Standards.” Discussion.

4.3 Temporary License Agreement. The City Council shall discuss a request by PRL Director Martin McDonald to approve a temporary license agreement with El Dorado Holdings to use the 15-acre parcel immediately south of Pacana Park as a site for overflow parking for special events. Discussion.

4.4 Pacana Park Sale Contract Amendment. The City Council shall discuss a request by PRL Director Martin McDonald to approve the Second Amendment to the Sale Agreement for Pacana Park. This Amendment only deals with a date change for the official closing of the park sale agreement. Discussion.

4.5 Grant Recognition: 2006 NFL/NRPA Local Agency Grant. The City Council shall discuss accepting a grant from the National Football League and the National Parks and Recreation Association in the amount of $1,000 to improve youth football programs in the greater Maricopa area. Discussion.

4.6 CDBG Grant FY 2007 Funds. The City Council shall discuss a request by Grants Coordinator Mary Eick to have Council review options presented for CDBG funding and CAAG preparing application and/or administering projects in FY 2007. Discussion.

4.7 LTAFF II Funds. The City Council shall discuss a request by Grants Coordinator Mary Eick to accept distribution of LTAFF II Funds in the amount of $47,039.27 and direct city staff to complete required application. Discussion.

4.8 CUP 06.01. Global Water is requesting a Conditional Use Permit to allow for the location of a water treatment plant at the Rancho Mirage Planned Area Development (PAD), a residential subdivision, with underlying zoning of CR-3 (Single Family Residential) and CB-2 (General Business Zone). If approved this water treatment plant would be located on San Clemente Avenue, west of Anthony Blvd, approximately 1/8 of a mile east of the Fuqua & Bowlin Road intersection in the southwest quarter of Section 29, T4S, and Range 4E of the Gila and Salt River Meridian, City of Maricopa, Arizona. The site is approximately 1.92 acres. Discussion.

4.9 Right of Way Dedication. The City Council shall discuss a request by Public Works Director Bob Jackson to accept a dedication of right of way from Shea Maricopa, LLC for the realignment of Porter Road from Bowlin to Maricopa/Casa Grande Highway. Discussion.

4.10 Public Works/City Engineer. The City Council shall discuss the reauthorization and approval of Mr. Robert Jackson’s contract for the fiscal year 2006-2007, as the City of Maricopa Acting Public Works Director and City Engineer, as required by ARS §9-237 and ARS §9-271. Discussion.

4.11 IO, Inc. The City Council shall discuss the reauthorization of a contract with IO, Inc. for the fiscal year 2006-2007, for the provision of Economic Development Services. Discussion.

4.12 City Magistrate. The City Council shall discuss the reauthorization and approval of an agreement with Mr. Scott F. Sulley for the fiscal year 2006-2007 for the provision of City Magistrate for the City of Maricopa Municipal Court. Discussion.

4.13 Aviation Group Limited Partnership. The City Council shall discuss the reauthorization of a contract with Aviation Group Limited Partnership for the fiscal year 2006-2007, for the provision of airport and economic development services. Discussion.

4.14 Ace Surface Maintenance, Inc. The City Council shall discuss the reauthorization of a contract with ACE Surface Maintenance, Inc. for the fiscal year 2006-2007, for the provision of street sweeping services to the City for all streets in the City’s maintenance program. Discussion.

4.15 Thomas Ramsdell. The City Council shall discuss the reauthorization of a contract with Thomas Ramsdell for the fiscal year 2006-2007, for the provision of inspection services for the Public Works Department. Discussion.

4.16 City Attorney. The City Council shall discuss the reauthorization of Mr. Denis Fitzgibbons for the fiscal year 2006-2007, as the City of Maricopa City Attorney, as required by ARS §9-237 and ARS §9-271. Discussion.

4.17 Professional Services Contract. The City Council shall discuss a request by City Clerk Vanessa Bueras to approve a contract with Vicky Miel for the provision of consulting services for the City Clerk Department. Discussion.

4.18 Affiliation Agreement. The City Council shall discuss approval of an affiliation agreement with Arizona State University, College of Public Programs, School of Public Affairs for one (1) internship under the Marvin Andrews Urban Management program. Discussion.

4.19 Furniture Purchase. The City Council shall discuss a request by Finance Director Kolman to approve a purchase of additional furniture for City Hall in the amount of $129,605.99 and amendment of the FY 2007 budget in the amount of $69,606 transferring budgetary capacity from 100-41940-350 (contingency) to 100-41940-743 (furniture). Discussion.

4.20 Non-Contract Vendors. The City Council shall discuss a request by Finance Director Kolman to approve a vendor list giving staff the authority to expend more than $10,000.00 during the 2006-2007 fiscal year. Discussion.

4.21 Resolution 06-36. The City Council shall discuss an amended Resolution of the Mayor and City Council of the City of Maricopa, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “Chapter 18 – Park Rules and Regulations” relating to the establishment of rules and regulations for conduct and activities within the City of Maricopa parks. Discussion.

4.22 Ordinance 06-14. The City Council shall discuss an amended Ordinance of the Mayor and City Council of the City of Maricopa, Arizona, adopting the “Park Rules and Regulations of the City of Maricopa” by reference as Chapter 18 of the Maricopa City Code and providing for severability and the effective date thereof and declaring an emergency. Discussion.

4.23 Resolution 06-37. A Resolution of the Mayor and City Council of the City of Maricopa, Arizona, designating Brent Billingsley as the City of Maricopa’s agent for public assistance from the Arizona Division of Emergency Management and the Federal Emergency Management Administration. Discussion.

4.24 Budgetary Amendment. The City Council shall discuss a request made by Finance Director Kolman to approve final transfers and amendments of the FY 05-06 budget totaling $137,000. Discussion

5.0 Report from the Mayor – This meeting is a work session and there is no report from the Mayor scheduled.

6.0 Call to the Public – This meeting is a work session and there is no Call to the Public scheduled.

7.0 Executive Session

The Maricopa City Council may go into executive session for purposes of obtaining legal advice from the City’s attorney on any of the above agenda items pursuant to A.R.S.§ 38-431.03 (A)(3).

8.0 Adjournment

Note: This meeting is open to the public. All interested persons are welcome to attend. Supporting documents and staff reports, which were furnished to the Council with this Agenda, are available for review.

Maricopa City Council Regular Meeting
Tuesday, September 5, 2006 at 7:00 pm
Maricopa High School
45012 West Honeycutt Avenue
Maricopa, AZ 85239

1.0 Call To Order

1.1 Invocation

1.2 Pledge of Allegiance

2.0 Roll Call

3.0 Minutes

3.1 Approval of Minutes from the July 25, 2006 City of Maricopa City Council Special Meeting
3.2 Approval of Minutes from the July 25, 2006 City of Maricopa City Council Executive Session
3.3 Approval of Minutes from the July 28, 2006 City of Maricopa City Council Special Meeting

4.0 Public Hearings

4.1TXT05-06: An Amendment to the City of Maricopa’s’ Zoning Code to add a new Article 14, Subdivision Regulations (Article 14
of the City Code) specifically for the City of Maricopa. The new Subdivision Regulations would repeal the existing Article 14 of
the Maricopa City Code, City of Maricopa Subdivision Regulations, in its entirety and adopt a new Article 14 of the Maricopa City
Code, City of Maricopa Subdivision Regulations. Chapters to be added would include “Chapter 3, Types of Subdivision
Developments, Chapter 5, Master Plan Development (M.P.D) and Planned Area Development (P.A.D.)” and “Chapter 6, Design
Standards.”

5.0 Agenda Items

Items on the agenda are open for citizen input. Please fill out a card and present it to the City Clerk before the meeting begins. The mayor will call upon you for your comments.

Consent Agenda. All items listed with an asterisk (*) are considered to be routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda.

5.1 **Temporary License Agreement. The City Council shall discuss and possibly take action on a request by PRL Director Martin McDonald to approve a temporary license agreement with El Dorado Holdings to use the 15-acre parcel immediately south of Pacana Park as a site for overflow parking for special events. Discussion & Action.

5.2 **Pacana Park Sale Contract Amendment. The City Council shall discuss and possibly take action on a request by PRL Director Martin McDonald to approve the Second Amendment to the Sale Agreement for Pacana Park. This Amendment only deals with a date change for the official closing of the park sale agreement. Discussion and Action.

5.3 **Grant Recognition: 2006 NFL/NRPA Local Agency Grant. The City Council shall discuss and possibly take action on accepting a grant from the National Football League and the National Parks and Recreation Association in the amount of $1,000 to improve youth football programs in the greater Maricopa area. Discussion & Action.

5.4 **CDBG Grant FY 2007 Funds. The City Council shall discuss and possibly take action on a request by Grants Coordinator Mary Eick to have Council review options presented for CDBG funding and CAAG preparing application and/or administering projects in FY 2007. Discussion & Action.

5.5 **LTAFF II Funds. The City Council shall discuss and possibly take action on a request by Grants Coordinator Mary Eick to accept distribution of LTAFF II Funds in the amount of $47,039.27 and direct city staff to complete required application. Discussion & Action.

5.6 **CUP 06.01. Global Water is requesting a Conditional Use Permit to allow for the location of a water treatment plant at the Rancho Mirage Planned Area Development (PAD), a residential subdivision, with underlying zoning of CR-3 (Single Family Residential) and CB-2 (General Business Zone). If approved this water treatment plant would be located on San Clemente Avenue, west of Anthony Blvd, approximately 1/8 of a mile east of the Fuqua & Bowlin Road intersection in the southwest quarter of Section 29, T4S, and Range 4E of the Gila and Salt River Meridian, City of Maricopa, Arizona. The site is approximately 1.92 acres. Discussion & Action.

5.7 **Right of Way Dedication. The City Council shall discuss and possibly take action on a request by Public Works Director Bob Jackson to accept a dedication of right of way from Shea Maricopa, LLC for the realignment of Porter Road from Bowlin to Maricopa/Casa Grande Highway. Discussion & Action.

5.8 ** Public Works/City Engineer. Council decision requested on the reauthorization and approval of Mr. Robert Jackson’s contract for the fiscal year 2006-2007, as the City of Maricopa Acting Public Works Director and City Engineer, as required by ARS §9-237 and ARS §9-271. Discussion & Action

5.9 ** IO, Inc. Council decision requested on the reauthorization of a contract with IO, Inc. for the fiscal year 2006-2007, for the provision of Economic Development Services. Discussion & Action.

5.10 **City Magistrate. The City Council shall discuss and possibly take action on the reauthorization and approval of an agreement with Mr. Scott F. Sulley for the fiscal year 2006-2007 for the provision of City Magistrate for the City of Maricopa Municipal Court. Discussion & Action.

5.11 **Aviation Group Limited Partnership. The City Council shall discuss and possibly take action on the reauthorization of a contract with Aviation Group Limited Partnership for the fiscal year 2006-2007, for the provision of airport and economic development services. Discussion & Action.

5.12 **Ace Surface Maintenance, Inc. The City Council shall discuss and possibly take action on the reauthorization of a contract with ACE Surface Maintenance, Inc. for the fiscal year 2006-2007, for the provision of street sweeping services to the City for all streets in the City’s maintenance program. Discussion & Action.

5.13 **Thomas Ramsdell. The City Council shall discuss and possibly take action on the reauthorization of a contract with Thomas Ramsdell for the fiscal year 2006-2007, for the provision of inspection services for the Public Works Department. Discussion & Action.

5.14 **City Attorney. The City Council shall discuss and possibly take action on the reauthorization of Mr. Denis Fitzgibbons for the fiscal year 2006-2007, as the City of Maricopa City Attorney, as required by ARS §9-237 and ARS §9-271. Discussion & Action.

5.15 **Professional Services Contract. The City Council shall discuss and possibly take action on a request by City Clerk Vanessa Bueras to approve a contract with Vicky Miel for the provision of consulting services for the City Clerk Department. Discussion & Action.

5.16 **Affiliation Agreement. The City Council shall discuss and possibly take action on approval of an affiliation agreement with Arizona State University, College of Public Programs, School of Public Affairs for one (1) internship under the Marvin Andrews Urban Management program. Discussion and Action.

5.17 **Furniture Purchase. The City Council shall discuss and possibly take action on a request by Finance Director Kolman to approve a purchase of additional furniture for City Hall in the amount of $129,605.99 and amendment of the FY 2007 budget in the amount of $69,606 transferring budgetary capacity from 100-41940-350 (contingency) to 100-41940-743 (furniture). Discussion & Action.

5.18 **Non-Contract Vendors. The City Council shall discuss and possibly take action on a request by Finance Director Kolman to approve a vendor list giving staff the authority to expend more than $10,000.00 during the 2006-2007 fiscal year. Discussion & Action.

5.19 **Resolution 06-36. The City Council shall discuss and possibly take action an amended Resolution of the Mayor and City Council of the City of Maricopa, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “Chapter 18 – Park Rules and Regulations” relating to the establishment of rules and regulations for conduct and activities within the City of Maricopa parks. Discussion & Action.

5.20 **Ordinance 06-14. The City Council shall discuss and possibly take action an amended Ordinance of the Mayor and City Council of the City of Maricopa, Arizona, adopting the “Park Rules and Regulations of the City of Maricopa” by reference as Chapter 18 of the Maricopa City Code and providing for severability and the effective date thereof and declaring an emergency. Discussion & Action.

5.21 **Resolution 06-37. A Resolution of the Mayor and City Council of the City of Maricopa, Arizona, designating Brent Billingsley as the City of Maricopa’s agent for public assistance from the Arizona Division of Emergency Management and the Federal Emergency Management Administration. Discussion & Action.

5.22 **Budgetary Amendment. The City Council shall discuss and possibly take action on a request made by Finance Director Kolman to approve final transfers and amendments of the FY 05-06 budget totaling $137,000. Discussion & Action.

5.23 Special Event Permit: Maricopa Vendor Expo. The City Council shall discuss and possibly take action on a request by Gina Segarra to conduct a special event known as Maricopa Vendor Expo to be held on Saturday, October 21, 2006 at Pima Butte Elementary School, 42202 W. Rancho El Dorado Pkwy. Discussion & Action.

5.24 Public Safety Committee. The City Council shall discuss and possibly take action on appointing two (2) Maricopa residents to the Public Safety Committee. Discussion & Action.

5.25 SUB 05.31 thru 05.40. Otak is requesting approval of the Tortosa South Subdivision Final Plats for parcels P.A., P.C., P.F., P.G., P.H., P.I., P.J., P.K., P.L and the approval of the Master Plat/MOD. This development is located at Honeycutt Road, Murphy Road, Bowlin Road and Hartman Road and zoned as Tortosa South PAD Overlay District by Pinal County. Discussion and Action.

5.26 Chief of Police. The City Council shall discuss and possibly take action on the appointment of the City of Maricopa’s first Police Chief. Discussion and Action.

6.0 Report from the Mayor

7.0 Call to the Public

The procedures to follow if you address the Council are: Council requests that you express your ideas in five minutes or less and refrain from any personal attacks or derogatory statements about any City employee, a fellow citizen, or anyone else, whether in the audience or not. The Mayor will limit discussion whenever he deems such an action appropriate to the proper conduct of the meeting. At the conclusion of an open call to the public, individual members of the Council may respond to criticism made by those who have addressed the Council, may ask Staff to review a matter, or may ask that a matter be put on a future agenda. However, members of the Council shall not discuss or take legal action on any matters during an open call to the public unless the matters are properly noticed for discussion and legal action.

8.0 Executive Session

The Maricopa City Council may go into executive session for purposes of obtaining legal advice from the City’s attorney on any of the above agenda items pursuant to A.R.S.§ 38-431.03 (A)(3).

8.1 The Maricopa City Council may go into executive session for purposes of obtaining legal advice from the City’s attorney relative to a claim filed by Engle Homes pursuant to A.R.S.§ 38-431.03 (3) and (4).

8.2 The Maricopa City Council may also go into executive session for the purposes of obtaining legal advice regarding the status of the lawsuit with the Homebuilder’s Association and to discuss whether to appeal the Superior Court’s decision pursuant to A.R.S. § 38-431.03 (4).

9.0 Adjournment

Note: This meeting is open to the public. All interested persons are welcome to attend. Supporting documents and staff reports, which were furnished to the Council with this Agenda, are available for review.