City council to address capital investment plans

City council will begin a little earlier than usual on Tuesday in order to convene a joint session with the Maricopa Chamber of Commerce. The meeting will begin at 5:30 p.m., and there will not be a work session. The regular council meeting will start at 7 p.m.

Brent Billingsley, development services director, will be asking council to amend the Abacus Project Management, Inc. contract. Abacus is the management and design firm hired to do a design standards report for the future city hall, along with other civic facilities. The firm was originally hired in September 2009 for $520,000. It was later awarded $2.1 million to accelerate the construction of city hall to November of this year. An Aquatic Center was to be completed in October 2013.

Billingsley will request a modification to the contract pertaining to the Aquatic Center design and project management. The item will come from bond monies as a line amount “not to exceed $546,416.” Abacus will also be updating council on its progress.

Billingsley will also request the authority to purchase land at Maricopa/Casa Grande Highway and Porter Road to be transferred to city manager Brenda Fischer. A set cap amount of $386,000 will be established based on the appraised land value. This would allow Fischer to negotiate and execute the agreement to expedite widening the road at that location.

Director Danielle Casey will be presenting council with an economic strategy plan that will include Maricopa Economic Development Alliance and TIP strategies. She will also be discussing the design for the Heritage District, which will be up for council approval. Council will also review the development agreement between Central Arizona College and the city.

Finance Director Cynthia Snead will present a capital investment plan that would extend through 2016.

The agendas for both meetings are as follows:

Maricopa City Council and Chamber of Commerce Board Joint Summit–Tuesday, June 7, 2011 at 5:30
Maricopa Unified School District Board Room, 44150 W. Maricopa/Casa Grande Highway

1.0  Welcome and Introductions
2.0 Agenda Items

2.1 Chamber Activities Update. The Chamber Board will present an update of the Chamber’s activities since the last joint meeting, as well as information on its plans for future efforts.

2.2 Tourism Strategy. The Chamber Board will present a project update on the Tourism Strategy as created in partnership with ASU.

2.3 Scope of Services. Discussion will take place regarding the Scope of Services in the Public Service Award Agreement and suggested adjustments for the future fiscal year.

3.0 Future Meetings
The Chamber Board and City Council will discuss scheduling the next joint summit.

4.0 Adjournment
Note: This meeting is open to the public. All interested persons are welcome to attend.
 

Maricopa City Council Regular Meeting-Tuesday, June 7, 2011 at 7 p.m.
1.0 Call To Order
1.1 Invocation
1.2 Pledge of Allegiance
2.0 Roll Call
3.0 Proclamations, Acknowledgements and Awards
4.0 Report from the Mayor
5.0 Call to the Public

The procedures to follow if you address the Council are: Council requests that you express your ideas in five minutes or less and refrain from any personal attacks or derogatory statements about any City employee, a fellow citizen, or anyone else, whether in the audience or not. The Mayor will limit discussion whenever he deems such an action appropriate to the proper conduct of the meeting. At the conclusion of an open call to the public, individual members of the Council may respond to criticism made by those who have addressed the Council, may ask Staff to review a matter, or may ask that a matter be put on a future agenda. However, members of the Council shall not discuss or take legal action on any matters during an open call to the public unless the matters are properly noticed for discussion and legal action.

6.0 Minutes
Approval of Minutes from the May 3, 2011 City of Maricopa City Council Work Session Meeting
Approval of Minutes from the May 3, 2011 City of Maricopa City Council Regular Meeting.
Approval of Minutes from the May 17, 2011 City of Maricopa City Council Work Session Meeting
Approval of Minutes from the May 17, 2011 City of Maricopa City Council Regular Meeting.

7.0 Public Hearings
7.1  The Mayor and City Council shall hear public comment on the fiscal years 2011-2012 tentative budget.

7.2  The Mayor and City Council shall hear public comment on the City's intent to keep the City property tax levy the same as last year.

7.3 The City Council shall hear public comment regarding the use of Community Development Block Grant (CDBG) Program combined funds to Colonias, Set Aside Projects as a competitive funding program.

8.0 Consent Agenda
All items on the Consent Agenda are considered to be routine matters and will be enacted by one motion of the Council. There will be no separate discussion of these items unless a Councilmember or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda

8.1 Financial Status Report. The Mayor and City Council shall discuss and possibly take action on a request by Financial Services Director Cynthia Sneed to approve the Financial Status Report for the quarter ending March 31, 2011. Discussion and Action.

8.2 Resolution 11-31. A Resolution of the Mayor and City Council of the City of Maricopa, Arizona, accepting public improvements and maintenance responsibility for the Traffic Signal at the Maricopa-Casa Grande Highway & Porter Road intersection and the drainage Channel along the Maricopa-Casa Grande Highway from the east side of Stonegate Road to Porter Road adjacent to The Wells Subdivision. Discussion and Action.

8.3 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Community Services Director John Nixon to approve a contract with Fireworks Productions of Arizona to provide the pyrotechnics show at the Great American Barbeque/Fireworks in the amount not to exceed $18,000 to be paid from the 2011/2012 General Fund, Recreation, Great American Barbeque, Non-Capital Equipment (10033002-55690) in compliance with the City of Maricopa Purchasing Code, Article 4, Section 3-215. The contract is for one year with a one year optional renewal. Discussion and  Action.

8.4 Consent to Apply for Grant. The Mayor and City Council shall hear and possibly take action to provide consent to submit a grant application to the Public Lands Highways Discretionary Program through the Federal Highway Administration to complete the environmental clearance (National Environmental Policy Act) and preliminary design in an amount not to exceed $1,800,000. Consent to submit an application includes completion of all necessary paperwork for the application process and designates the City Manager to sign all necessary documents. Discussion and Action.

8.5 Special Event Liquor License. The Mayor and City Council shall discuss and possibly take action on approving a Special Event Liquor License application submitted by the Maricopa Chamber of Commerce for an event know as the Great American Barbeque to be held on Monday, July 4, 2011 at Pacana Park located at 19000 N. Porter Road, Maricopa, AZ 85138. Discussion and Action.

9.0 Regular Agenda
Items on the agenda are open for citizen input. Please fill out a card and present it to the City Clerk before the meeting begins. The mayor will call upon you for your comments.

9.1 Economic Development Strategic Plan. The Mayor and Council shall hear a presentation on and possibly adopt the Economic Development Strategic Plan as developed by the Maricopa Economic TIP Strategies. Discussion and Action.

9.2 Design Guidelines. The Mayor and Council shall discuss and possibly take action on a request by Economic Development Director Danielle Casey to adopt the Heritage District Design Guidelines as prepared by Deutsch Architecture Group and made possible by a Gila River Indian Reservation grant. Discussion and Action.

9.3 Presentation. The Mayor and City Council shall hear a presentation by the ABACUS Program Management Team on the Programming efforts and associated document for the City Complex facility and the Needs Assessment Report on the Park and Recreational site. Discussion Only.

9.4 Contract Amendment. The Mayor and City Council shall discuss and possibly take action on a request by Development Services Director Brent Billingsley to approve a contract amendment to Abacus Project Management Inc. to provide professional program/construction management and design services for future City facilities. The amended contract is for Task 2 – Regional Park/Multi-Generational Center/Swim Facility. Funding in an amount not to exceed $562,416 will be drawn from budget line item Parks Bond (33033132-53320). Discussion and Action.

9.5 Resolution 11-32. A Resolution of the Mayor and City Council of Maricopa, Arizona approving and adopting the Second Amendment to the Development Agreement between the City of Maricopa and Eagle Shadow, LLC. Discussion and Action. Discussion and Action.

9.6 Resolution 11-33. A Resolution of the Mayor and Council of the City of Maricopa regarding an Intergovernmental/Development Agreement with the Pinal County Community College District regarding the development of a Central Arizona College campus within the City of Maricopa. Discussion and Action.

9.7 Presentation. The Mayor and City Council shall hear a presentation by Transportation Manager Chris Salas regarding the Plainview Drive paving project. Discussion Only.

9.8 Approval of Appraisal. The Mayor and City Council shall discuss and possibly take action on a request by Development Services Director Brent Billingsley to approve the Arizona State Land Department’s (ASLD) appraisal of 11.14 acres of land for the purchase of right of way for the widening of Maricopa-Casa Grande Hwy just east of Porter Rd located in Section 36, Township 4 South, Range 3 East, to waive the City’s right to appeal the established price of $385,945 and to give the City Manager the authority to execute any documents in order to complete the transaction. Funding in an amount not to exceed $385,945 will be drawn from budget line item Transportation Development Impact Fee #2, Land (34644146-67710). Discussion and Action.

9.9 Resolution 11-34. A Resolution of the Mayor and City Council of the City of Maricopa, Arizona, allowing the expenditure of fiscal year 2012 Transportation Development Impact Fee funds in the amount of three hundred eight-five thousand nine hundred and forty-five and 00/100 dollars ($385,945.00) to fund the purchase of right of way for the widening of a portion of the Maricopa-Casa Grande Highway. Discussion and Action.

9.10 Capital Improvement Plan. The Mayor and City Council shall discuss and possibly take action on a request by Financial Services Director Cynthia Sneed to adopt the Capital Improvement Plan for fiscal years 2012-2016. Discussion and Action.

9.11 Let’s Move Program. The Mayor and City Council shall hear and consider a presentation by Community Services Director John Nixon regarding the national "Let's Move" program initiated by the United States Health and Human Services which is designed to reduce childhood obesity. Discussion and Action.

9.12 Summer Meeting Break. The Mayor and City Council shall discuss and possibly take action on scheduling a Summer City Council Meeting Break. Discussion and Action.

10.0 Executive Session

10.1 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from the City’s Attorney on any of the above agenda items pursuant to A.R.S. § 38-431.03 (A)(3).

10.2 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from the City’s attorney and to consider its position and instruct representatives regarding negotiations for the purchase, sale or lease of real property pursuant to A.R.S. § 38-431.03 (A)(3) and (A)(7).

10.3  The Maricopa City Council may go into executive session for the purpose of obtaining legal advice and discussion or consultation with the City Attorney to consider its position regarding potential revisions to the Memorandum of Understanding with Global Water, evaluate the City’s legal options and instruct its attorney regarding the City's position related thereto pursuant to A.R.S. § 38-431.03 (A)(3) and (A)(4).

10.4 The Maricopa City Council may go into executive session for the purpose of discussion or consultation with the City’s attorney to consider its options and instruct representatives regarding the Ak-Chin Indian Community’s Fee-to-Trust Applications with the Federal Government which includes properties within and near the City of Maricopa pursuant to A.R.S. §38-431.03 (A)(3).

10.5 The Maricopa City Council may go into executive session for the purpose of obtaining legal advice and discussion or consultation with the City Attorney to consider its position and instruct its attorney regarding the public body’s position regarding an annexation and possibly entering into a Pre-annexation and Development Agreement with one or more landowners in the annexation area and the potential terms thereof to facilitate such annexation, pursuant to A.R.S. §38-431.03(A)(3) and (A)(4).

11.0 Adjournment
Note:  This meeting is open to the public.  All interested persons are welcome to attend.  Supporting  documents and staff reports, which were furnished to the Council with this Agenda, are available for review on our website, www.maricopa-az.gov.