Agreement to use MUSD playing fields on Tuesday’s agenda

The city council will discuss and possibly take action on an agreement between the city and the Maricopa Unified School District to allow the public use of middle school playing fields during non-school hours.

The agreement was approved by the MUSD Governing Board last week at its regular meeting.

If the city approves the intergovernmental agreement, it will be the final step in discussions that began between the city and school district in spring of 2010.

In December, the plan revolved around a proposal in which the Maricopa Unified School District would open the Maricopa Wells Middle School and Desert Winds Middle School playing fields to public use. The schools have facilities for football, soccer, baseball and softball.

The purpose of the agreement is to allow public usage of the middle school fields just as if they were city parks. When school is not is session, the city will manage all maintenance, general repairs, water costs and scheduling of field usage. The city will be responsible for the oversight of the activity and city park rules will be in effect.

Funding to implement this agreement will be brought before council at a future meeting.
The agreement does not address arrangements for access to restroom facilities or additional lighting.

Maricopa City Council Work Session
Tuesday, August 16, 2011 at 6:00 pm

Maricopa Unified School District Board Room
44150 W. Maricopa/Casa Grande Highway
Maricopa, AZ 85138

1.0 Call To Order
2.0 Roll Call
3.0 Agenda Items

3.1 The Mayor and City Council shall review items on the Regular City Council meeting agenda for August 16, 2011.

3.2 The Mayor and City Council shall hear reports on meeting and/or conferences attended by Council.

3.3 The Mayor and City Council shall hear a presentation by Development Services Director Brent Billingsley detailing the alternative development and alternative evaluation process for the White & Parker/Maricopa-Casa Grande Highway Grade Separation Major Investment Study.

3.4 The Mayor and City Council shall hear a presentation from Development Services Director Brent Billingsley, providing an update on the North Santa Cruz Wash Regional Solution engineering effort and ongoing negotiations toward a development agreement with property owners adjacent to the planned North Santa Cruz Wash channel.

The Mayor and City Council may discuss the following items that may be on a future Council agenda
There are no future council agenda items for discussion scheduled.

4.0 Executive Session

4.1 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from the City’s attorney and to consider its position and instruct representatives regarding negotiations for the purchase, sale or lease of real property pursuant to A.R.S. § 38-431.03 (A)(3) and (A)(7).

4.2 The Maricopa City Council may go into executive session for the purpose of discussion or consultation with the City’s attorney to consider its options and instruct representatives regarding the Ak-Chin Indian Community’s Fee-to-Trust Applications with the Federal Government which includes properties within and near the City of Maricopa pursuant to A.R.S. §38-431.03 (A)(3).

4.3 The Maricopa City Council may go into executive session for the purpose of obtaining legal advice and discussion or consultation with the City Attorney to consider its position and instruct its attorney regarding the public body’s position regarding an annexation and possibly entering into a Pre-annexation and Development Agreement with one or more landowners in the annexation area and the potential terms thereof to facilitate such annexation, pursuant to A.R.S. §38-431.03(A)(3) and (A)(4).

4.4 The Maricopa City Council may go into executive session for the purpose of discussion or consultation with the City’s attorney to consider its position and instruct representatives regarding the pending claims and lawsuits filed against the City pursuant to A.R.S. § 38-431.03 (A)(3) and (4).

5.0 Adjournment

Note: This meeting is open to the public. All interested persons are welcome to attend. Supporting documents and staff reports, which were furnished to the Council with this Agenda, are available for review.

Maricopa City Council Regular Meeting

Tuesday, August 16, 2011 at 7:00 pm

Maricopa Unified School District Board Room
44150 West Maricopa / Casa Grande Highway
Maricopa, AZ 85138

1.1 Invocation
1.2 Pledge of Allegiance
2.0 Roll Call
3.0 Proclamations, Acknowledgements and Awards
4.0 Report from the Mayor
5.0 Call to the Public

The procedures to follow if you address the Council are: Council requests that you express your ideas in five minutes or less and refrain from any personal attacks or derogatory statements about any City employee, a fellow citizen, or anyone else, whether in the audience or not. The Mayor will limit discussion whenever he deems such an action appropriate to the proper conduct of the meeting. At the conclusion of an open call to the public, individual members of the Council may respond to criticism made by those who have addressed the Council, may ask Staff to review a matter, or may ask that a matter be put on a future agenda. However, members of the Council shall not discuss or take legal action on any matters during an open call to the public unless the matters are properly noticed for discussion and legal action.

6.0 Minutes
6.1 Approval of Minutes from the August 2, 2011 City of Maricopa City Council Work Session Meeting
6.2 Approval of Minutes from the August 2, 2011 City of Maricopa City Council Regular Meeting.
Regular Meeting Minutes
7.0 Public Hearings

7.1 The Mayor and City Council shall hear public comment on a request by Shaw and Associates on behalf of Verizon Wireless who is requesting approval of a Conditional Use Permit (CUP) for a proposed cellular tower. The tower is located at 44705 W. Canyon Creek Dr. generally located a quarter (¼) mile west of John Wayne Pkwy and one 1 mile north of Smith Enke Rd. The property is zoned General Rural (GR) Agriculture use.

7.2 The Mayor and City Council shall hear public comment on approving a request by Shaw and Associates on behalf of Verizon Wireless who is requesting approval of a Conditional Use Permit (CUP) for a proposed cellular tower. The proposed tower will be installed within the city-owned property parcel#510-12-014C in Rancho Paloma, PAD. The site is generally located half a (1/2) mile east of John Wayne Pkwy and a quarter (1/4) mile south of Bowlin Road. The property is zoned as a Planned Area Development (PAD) with underlying CR-3 (single residence), CR-4 (multiple residence) and CB-1 (local business) zoning districts.

7.3 The Mayor and City Council shall hold a Public Hearing to accept public testimony on Annexation Case 11-01.
8.0 Consent Agenda All items on the Consent Agenda are considered to be routine matters and will be enacted by one motion of the Council. There will be no separate discussion of these items unless a Councilmember or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda

8.1 CUP11-02. The Mayor and City Council shall discuss and possibly take action on approving a request by Shaw and Associates on behalf of Verizon Wireless who is requesting approval of a Conditional Use Permit (CUP) for a proposed cellular tower. The proposed tower will be installed within the city-owned property parcel#510-12-014C in Rancho Paloma, PAD. The site is generally located half a (1/2) mile east of John Wayne Pkwy and a quarter (1/4) mile south of Bowlin Road. The property is zoned as a Planned Area Development (PAD) with underlying CR-3 (single residence), CR-4 (multiple residence) and CB-1 (local business) zoning districts. Discussion and Action.

9.0 Regular Agenda Items on the agenda are open for citizen input. Please fill out a card and present it to the City Clerk before the meeting begins. The mayor will call upon you for your comments.

9.1 Presentation. The Mayor and City Council shall hear a presentation by the ABACUS Program Management Team on the City Complex Site Design progress. Discussion.

9.2 Presentation. The Mayor and City Council shall hear a presentation by Arizona League of Cities Executive Director Ken Strobeck on services provided by the Arizona League of Cities. Discussion.

9.3 Presentation. The Mayor and City Council shall hear a presentation by Assistant City Manager Roger Kolman regarding a partnership with the Rotary Club for a dog park and other amenities that may be installed at the Rotary Park. Discussion.

9.4 Presentation. The Mayor and City Council shall hear a presentation by Public Safety Retirement System representatives Robert Ortega and Don Mineer regarding the Elected Officials Retirement Plan (EORP). Discussion.

9.5 Industrial Development Authority. The Mayor and City Council shall discuss and possibly take action on a request by Economic Development Director Danielle Casey on the re-appointment of up to five (5) members of the board of directors of the Industrial Development Authority of the City of Maricopa, in accordance with term limits of the seats available, as well as ARS 35-705. Discussion and Action.

9.6 CUP11-01. The Mayor and City Council shall discuss and possibly take action on approving a request by Shaw and Associates on behalf of Verizon Wireless who is requesting approval of a Conditional Use Permit (CUP) for a proposed cellular tower. The tower is located at 44705 W. Canyon Creek Dr. generally located a quarter (¼) mile west of John Wayne Pkwy and one 1 mile north of Smith Enke Rd. The property is zoned General Rural (GR) Agriculture use. Discussion and Action.

9.7 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Community Services Director John Nixon to award a Professional Services Contract and Scope of Services/Deliverables to Action Alliance Network (AAN) – Cindy Dunn in an amount not to exceed $30,000.00 from General Fund, Community Services Administration, Technical (100-33130-53340) for training and fundraising for Fiscal Year 2013 City special events. Discussion and Action.

9.8 Intergovernmental Agreement. The Mayor and City Council shall discuss and possibly take action on a request by Intergovernmental Manager to approve a Playing Fields Intergovernmental Agreement (IGA) between the City of Maricopa and Maricopa Unified School District for the purpose of allowing public use of middle school playing fields during non-school hours. No budgetary impact: Funding to implement this agreement will be brought before council at a future Council meeting. Discussion and Action.
9.9 Memorandum of Understanding. The Mayor and City Council shall discuss and possibly take action on the adoption of a Third Amendment and Restatement to the Memorandum of Understanding with the Professional Firefighters of Maricopa IAFF Local 4561. Discussion and Action.

9.10 Resolution 11-54. A Resolution of the Mayor and City Council of the City of Maricopa, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Meet and Confer Code effective October 1, 2011," relating to the establishment of a Meet and Confer process for City employees and amending the Maricopa City Code by amending Section 3-278, 3-280 and 3-281 of the previously adopted City Code. Discussion and Action.
9.11 Ordinance 11-09. An Ordinance of the Mayor and City Council of the City of Maricopa, Arizona, adopting "Meet and Confer Code effective October 1, 2011" by reference which amends sections 3-278, 3-280 and 3-281 of the Maricopa City Code and providing for severability and the effective date thereof. Discussion and Action.

9.12 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Transportation Manager Chris Salas to approve an Award of Contract for on-call geotechnical services to Ninyo & Moore, in an amount not to exceed $200,000.00, for multiple future projects, both known and to be determined. Based on the various projects that will require these services, funding sources and specific line items will be addressed on a case-by-case basis. This Award of Contract is in compliance with City of Maricopa, Purchasing Code, Article IV, Section 3-215 "Bidding Procedures." Discussion and Action.

9.13 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Transportation Manager Chris Salas to approve an Award of Contract for on-call geotechnical services to AMEC Earth and Environmental, Inc., in an amount not to exceed $200,000.00, for multiple future projects, both known and to be determined. Based on the various projects that will require these services, funding sources and specific line items will be addressed on a case-by-case basis. This Award of Contract is in compliance with City of Maricopa, Purchasing Code, Article IV, Section 3-215 "Bidding Procedures." Discussion and Action.

9.14 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Transportation Manager Chris Salas to approve an Award of Contract for on-call geotechnical services to Terracon Consultants, Inc., in an amount not to exceed $200,000.00, for multiple future projects, both known and to be determined. Based on the various projects that will require these services, funding sources and specific line items will be addressed on a case-by-case basis. This Award of Contract is in compliance with City of Maricopa, Purchasing Code, Article IV, Section 3-215 "Bidding Procedures." Discussion and Action.

9.15 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Transportation Manager Chris Salas to approve an Award of Contract for on-call geotechnical services to Western Technologies, Inc., in an amount not to exceed $200,000.00, for multiple future projects, both known and to be determined. Based on the various projects that will require these services, funding sources and specific line items will be addressed on a case-by-case basis. This Award of Contract is in compliance with City of Maricopa, Purchasing Code, Article IV, Section 3-215 "Bidding Procedures." Discussion and Action.

9.16 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Intergovernmental Manager Paul Jepson to approve a contract with Nexxus Consulting L.L.C. for consulting services in an amount not to exceed $96,000.00 to be paid from budget line item General Fund, Mayor and Council, Professional and Occupational Services, (10011111-53320) Discussion and Action.

9.17 Resolution 11-55. A Resolution of the Mayor and City Council or Maricopa, Arizona, recommending that the Arizona Independent Redistricting Commission (IRC) consider certain general concepts proposed by the Maricopa City Council in its deliberation as it works to draw the new Congressional and Legislative boundaries for the State of Arizona. Discussion and Action.

9.18 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Assistant Police Chief Kirk Fitch to approve contract with Universal Police Supply in an amount not to exceed $46,650 to be paid from the General Fund, Police Uniform, Uniforms (10022122-55650) for the option to purchase police department uniforms. This Award of Contract is in compliance with City of Maricopa, Purchasing Code, Article IV, Section 3-215 "Bidding Procedures." Discussion and Action.

***ADVERTISEMENT***9.19 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Assistant Police Chief Kirk Fitch to approve contract with West/East Valley uniforms in an amount not to exceed $46,650 to be paid from the General Fund, Police Uniform, Uniforms (10022122-55650) for the option to purchase police department uniforms. This Award of Contract is in compliance with City of Maricopa, Purchasing Code, Article IV, Section 3-215 "Bidding Procedures." Discussion and Action.

10.1 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from the City’s Attorney on any of the above agenda items pursuant to A.R.S. § 38-431.03 (A)(3).

10.2 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from the City’s attorney and to consider its position and instruct representatives regarding negotiations for the purchase, sale or lease of real property pursuant to A.R.S. § 38-431.03 (A)(3) and (A)(7).

10.3 The Maricopa City Council may go into executive session for the purpose of discussion or consultation with the City’s attorney to consider its options and instruct representatives regarding the Ak-Chin Indian Community’s Fee-to-Trust Applications with the Federal Government which includes properties within and near the City of Maricopa pursuant to A.R.S. §38-431.03 (A)(3).

10.4 The Maricopa City Council may go into executive session for the purpose of obtaining legal advice and discussion or consultation with the City Attorney to consider its position and instruct its attorney regarding the public body’s position regarding an annexation and possibly entering into a Pre-annexation and Development Agreement with one or more landowners in the annexation area and the potential terms thereof to facilitate such annexation, pursuant to A.R.S. §38-431.03(A)(3) and (A)(4).

10.5 The Maricopa City Council may go into executive session for the purpose of discussion or consultation with the City’s attorney to consider its position and instruct representatives regarding the pending claims and lawsuits filed against the City pursuant to A.R.S. § 38-431.03 (A)(3) and (A)(4).

11.0 Adjournment
Note: This meeting is open to the public. All interested persons are welcome to attend. Supporting documents and staff reports, which were furnished to the Council with this Agenda, are available for review.