Council to discuss city manager’s performance plan

The Maricopa City Council on Tuesday will discuss and possibly take action to accept a proposed performance plan and evaluation template for City Manager Brenda Fischer, who was hired on May 2 for a three-year contract.

City staff has advised that council accept the template, which was recommended by the International Association of City/County Management Association.

Fischer’s three-year contract requires that she prepare and present to the council a performance plan for the first, second and third years of their agreement. 

The city manager’s proposed performance plan for the next three years follows:

Year One (May 2011-May 2012) Goals/Priorities:
1. Reorganize City Department Structure to match best practices; ensure lean, yet efficient, services to achieve the Council’s goals.
2. Audit the police department to ensure it is structured and operating appropriately.
3. Align the city’s budget and balance it without the use of reserves; begin the process of repayment to the General Fund CIP Reserve Fund and the General Fund Operating Reserve Fund.
4. Conduct a compensation study and adjust/present to the city council a comprehensive
compensation plan for consideration for adoption.
5. Negotiate police and fire memorandums of understanding; bring to the city council for
consideration for adoption.
6. Advance the city’s Strategic Plan and all components/goals within that plan.
7. Implement an employee performance/appraisal program.
8. Implement an employee service award program.
9. Implement an employee recognition program.
10. Implement mandatory citywide training regarding non-discrimination, equality, ethics and sensitivity.
11. Advance the regional planning efforts for flood control on the various washes within the city.
12. Improve communication between city staff and city council; and between the city and the community.
13. Advance the City Hall, Police/Fire Administration Building projects; ensure the project is on schedule and within budget.
14. Implement a Public-Private Partnership (P3) for the development of the Estrella Gin
Property
15. Introduce funding alternatives (P3) for the city hall project.
16. Accelerate the Multigenerational Center and regional park project on the Vekol property.
17. Recruit and hire a new finance director.
18. Recruit and hire a new Police Chief.
19. Improve content and layout of the city’s website.
20. Other projects as assigned/determined.

Year Two (May 2012-May 2013) Goals/Priorities:
1. Implement the police department audit recommendations.
2. Audit the Development Services Department to ensure it is structured and operating appropriately.
3. Advance the city’s Strategic Plan and all components/goals within that plan.
4. Begin implementation of the Development Services Department audit
recommendations.
5. Present a balanced budget to the city council, without the use of reserves; continue the
practice of repaying the city’s General Fund CIP Reserve and the General Fund Operating Reserve Funds.
6. Open the city hall and police/fire administration building projects on time and on budget.
7. Other projects as assigned/determined.

Year Three (May 2013-May 2014) Goals/Priorities:
1. Negotiate police and fire memorandums of understanding; bring to the city council for consideration for adoption.
2. Advance the City’s Strategic Plan and all components/goals within that plan.
3. Continue implementation of the police department audit recommendations.
4. Continue the implementation the Development Services Department audit
recommendations.
5. Other projects as assigned/determined.

City Council Work Session
Tuesday, Dec. 20, 2011 at 6 p.m.
Maricopa Unified School District Board Room
44150 W. Maricopa-Casa Grande Highway
Maricopa, AZ 85138 

1.0 Call to Order

2.0 Roll Call

3.0 Agenda Items

3.1 The Mayor and City Council shall review items on the Regular City Council meeting agenda for December 20, 2011.

3.2 The Mayor and City Council shall hear reports on meeting and/or conferences attended by Council.

3.3 The Mayor and City Council shall hear a presentation from Development Planning and Financing Group, Inc. regarding the possible formation of a Community Facilities District to assist in the

3.4 The Mayor and City Council shall hear a presentation by Brent Billingsley, Development Services Director regarding the City’s Preliminary Flood Insurance Rate Maps and Flood Insurance Study released by the Federal Emergency Management Agency for the initial thirty (30) day agency review on December 2, 2011.

The Mayor and City Council may discuss the following items that may be on a future Council agenda. There are no future council agenda items for discussion scheduled.

4.0 Executive Session

4.1 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from the City’s attorney and to consider its position and instruct representatives regarding negotiations for the purchase, sale or lease of real property pursuant to A.R.S. § 38-431.03 (A)(3) and (A)(7).

4.2 The Maricopa City Council may go into executive session for the purpose of discussion or consultation with the City’s attorney to consider its options and instruct representatives regarding the Ak-Chin Indian Community’s Fee-to-Trust Applications with the Federal Government which includes properties within and near the City of Maricopa pursuant to A.R.S. §38-431.03 (A)(3).

4.3 The Maricopa City Council may go into executive session for the purpose of obtaining legal advice and discussion or consultation with the City Attorney to consider its position and instruct its attorney regarding the public body’s position regarding an annexation and possibly entering into a Pre-annexation and Development Agreement with one or more landowners in the annexation area and the potential terms thereof to facilitate such annexation, pursuant to A.R.S. §38-431.03(A)(3) and (A)(4).

4.4 The Maricopa City Council may go into executive session for the purpose of discussion or consultation with the City’s attorney to consider its position and instruct representatives regarding the pending claims and lawsuits filed against the City pursuant to A.R.S. § 38-431.03 (A)(3) and (A)(4).

4.5 The Maricopa City Council may go into executive session for purpose of discussion or consultation with the City Attorney to consider its position and instruct its attorney regarding the public body’s position regarding entering into Memorandums of Understanding with the FOP officer’s council regarding the salaries, salary schedules, salary survey or compensation paid in the form of fringe benefits to certain employees of the Maricopa Police Department, pursuant to A.R.S. §38-431.03(A)(4) and (A)(5).

5.0 Adjournment

Note: This meeting is open to the public. All interested persons are welcome to attend. Supporting documents and staff reports, which were furnished to the Council with this Agenda, are available for review.

City Council Regular Session
Tuesday, Dec. 20, 2011 at 7 p.m.
Maricopa Unified School District Board Room
44150 W. Maricopa-Casa Grande Highway
Maricopa, AZ 85138 

1.0 Call to Order

1.1 Invocation

1.2 Pledge of Allegiance

2.0 Roll Call

3.0 Proclamations, Acknowledgements and Awards

3.1 The Mayor and Council shall recognize the participants of the Fall 2011 Small Business Training Program as provided by the Maricopa Chamber of Commerce on behalf of the City.

4.0 Report from the Mayor

5.0 Report from the City Manager

6.0 Call to the Public

The procedures to follow if you address the Council are: Council requests that you express your ideas in five minutes or less and refrain from any personal attacks or derogatory statements about any City employee, a fellow citizen, or anyone else, whether in the audience or not. The Mayor will limit discussion whenever he deems such an action appropriate to the proper conduct of the meeting. At the conclusion of an open call to the public, individual members of the Council may respond to criticism made by those who have addressed the Council, may ask Staff to review a matter, or may ask that a matter be put on a future agenda. However, members of the Council shall not discuss or take legal action on any matters during an open call to the public unless the matters are properly noticed for discussion and legal action.

7.0 Minutes

7.1 Approval of Minutes from the December 6, 2011 City of Maricopa City Council Work Session Meeting

7.2 Approval of Minutes from the December 6, 2011 City of Maricopa City Council Regular Meeting

8.0 Public Hearings

8.1 There are no public hearings scheduled.

9.0 Consent Agenda All items on the Consent Agenda are considered to be routine matters and will be enacted by one motion of the Council. There will be no separate discussion of these items unless a Councilmember or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda

9.1 Resolution 11-67. A Resolution of the Mayor and City Council of the City of Maricopa, Arizona, accepting public improvements and maintenance responsibility for the local internal streets within Parcel 24 of the Homestead North subdivision.

9.2 Special Event Permit. The Mayor and City Council shall discuss and possibly take action on a request by Against Abuse, Inc. to hold a special event know as the 7th Annual Against Abuse Seeds of Change Gala on Saturday, February 25, 2012 at the Province Community Town Hall at 20942 N Province Parkway.

9.3 Special Event Liquor License. The Mayor and City Council shall discuss and possibly take action on recommending approval to the Arizona Department of Liquor License and Control for a Special Event Liquor License application submitted by Torri Anderson for a special event known as the 7th Annual Against Abuse Seeds of Change Gala on Saturday, February 25, 2012 at the Province Community Town Hall at 20942 N Province Parkway.

9.4 Consent to Apply for Grant. The Mayor and City Council shall discuss and possibly take action on a request by Grants Manager Mary Witkofski to provide consent to submit a grant application to the Arizona Commerce Authority, Rural Economic Development Grant in an amount not to exceed $200,000 for a technology incubator. Consent to submit a grant application provides the City Manager authority to sign all necessary documents to complete the application and sign the contract.

9.5 Award of Contract. The Mayor and City Council shall discuss and possibly take action on a request by City Manager Brenda Fischer to award a Professional Services Contract to Interim Public Management for an Interim Assistant City Manager to be paid from the General Fund, City Manager’s Department, Professional Services (10011115-53320).

9.6 Legal Council. The Mayor and City Council shall discuss and possibly take action on request by Intergovernmental Manager Paul Jepson to retain Audrey Moog of Hogan Lovells International LLP as legal council to represent the City concerning all matters related to fee-to-trust applications.

9.7 Agreement Amendment. The Mayor and City Council shall discuss and possibly take action on a request by Grants Manager Mary Witkofski to enter into an amended Fiscal Agent agreement between the City of Maricopa, Ak-Chin Indian Community and the Maricopa Unified School District for the final

10.0 Regular Agenda Items on the agenda are open for citizen input.  Please fill out a card and present it to the City Clerk before the meeting begins.  The mayor will call upon you for your comments.

10.1 Board of Adjustment. The Mayor and City Council shall discuss and possibly take action on appointing one (1) citizen to fill a vacancy on the Board of Adjustment.

10.2 Maricopa Rotary Club. The Mayor and City Council shall hear a presentation from the Maricopa Rotary Club regarding their July 19, 2011 Public Service Award Agreement and shall consider and possibly take action on an application to reallocate the $6,369.00 in remaining funds from this agreement to the 2012 Swim Program.

10.3 Resolution 11-68. A Resolution of the Mayor and City Council of the City of Maricopa, Arizona adopting the Third Amendment to the Development Agreement between the City of Maricopa and Eagle Shadow, LLC regarding the development of the Eagle Wing PAD.

10.4 Memorandum of Understanding. The Mayor and City Council shall discuss and possibly take action on approving a request by Human Resources Director Karen Shaffer on the adoption of a Memorandum of Understanding with the Maricopa Sergeants Council – Fraternal Order of Police Maricopa Lodge No. 5.

10.5 Award of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Transit Coordinator Kellee Kelley to award a contract to Total Transit in the amount not to exceed $58,426.00 to operate a demand response transit program. The contract term would begin from the date of the City Council’s approval until September 30, 2012. The contract will be funded from the Grants Fund, Transportation-Technical (220-44146-53340-12402) and Local Transportation Assistance Fund, Transportation Technical (210-44146-53340-12402) for fiscal year 2011-2012.

10.6 Strategic Plan. The Mayor and City Council shall discuss and possibly take action to adopt the 2012-2015 Strategic Plan.

10.7 Performance Plan. The Mayor and City Council shall discuss and possibly take action on a request by City Manager Brenda Fischer to accept her proposed performance plan and performance evaluation form template, as per the City Manager’s employment contract.

11.0 Executive Session

11.1 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from the City’s Attorney on any of the above agenda items pursuant to A.R.S. § 38-431.03 (A)(3).

11.2 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from the City’s attorney and to consider its position and instruct representatives regarding negotiations for the purchase, sale or lease of real property pursuant to A.R.S. § 38-431.03 (A)(3) and (A)(7).

11.3 The Maricopa City Council may go into executive session for the purpose of discussion or consultation with the City’s attorney to consider its options and instruct representatives regarding the Ak-Chin Indian Community’s Fee-to-Trust Applications with the Federal Government which includes properties within and near the City of Maricopa pursuant to A.R.S. §38-431.03 (A)(3).

11.4 The Maricopa City Council may go into executive session for the purpose of obtaining legal advice and discussion or consultation with the City Attorney to consider its position and instruct its attorney regarding the public body’s position regarding an annexation and possibly entering into a Pre-annexation and Development Agreement with one or more landowners in the annexation area and the potential terms thereof to facilitate such annexation, pursuant to A.R.S. §38-431.03(A)(3) and (A)(4).

11.5 The Maricopa City Council may go into executive session for the purpose of discussion or consultation with the City’s attorney to consider its position and instruct representatives regarding the pending claims and lawsuits filed against the City pursuant to A.R.S. § 38-431.03 (A)(3) and (A)(4).

11.6 The Maricopa City Council may go into executive session for purpose of discussion or consultation with the City Attorney to consider its position and instruct its attorney regarding the public body’s position regarding entering into Memorandums of Understanding with the FOP officer’s council regarding the salaries, salary schedules, salary survey or compensation paid in the form of fringe benefits to certain employees of the Maricopa Police Department, pursuant to A.R.S. §38-431.03(A)(4) and (A)(5).

12.0 Adjournment

Note: This meeting is open to the public. All interested persons are welcome to attend. Supporting documents and staff reports, which were furnished to the Council with this Agenda, are available for review.